Worldwide
Full-time
Office Manager (Kyiv)
We are JATAPP, an IT company building products used by millions of users worldwide. Our portfolio already includes 20+ diverse products exclusively in white-label niches: Business, Utilities, Lifestyle, Cybersecurity, Education, and we are actively expanding into e-commerce and web. And there's even more to come!
We are opening a new office in Kyiv and looking for an Office Manager who will help us create a comfortable, stylish, and well-organized space for the team.
This role is a great fit for someone who enjoys keeping things in order, notices the small details, can handle multiple tasks at once, and does not wait for instructions when something can be improved.
Work format:
Office-based (Full-time), 5 days a week.
Office location: 10-minute walk from Olimpiiska / Universytet metro stations.
We offer a flexible start to the working day, with arrival at the office by 10:00.
Why is this role interesting?
You will join us at the stage of launching a new office and will be able to influence how the space and daily processes are organized
You will have a high level of autonomy in administrative and organizational matters
From day one, you will receive support and knowledge transfer from a colleague who already knows our internal processes well
Over time, you will be able to expand your scope and get involved in HR administration areas such as onboarding, benefits, insurance, and other internal processes
We are open to initiatives and improvements, so there will be plenty of room to suggest your own ideas and make processes more convenient and efficient
Key responsibilities:
Ensuring smooth daily office operations and creating comfortable working conditions for teams
Organizing office purchases and managing supplies, equipment, and everything needed for day-to-day operations
Coordinating contractors and vendors, including cleaning, deliveries, repairs, technical maintenance, and other office services
Communicating with the business center administration and handling invoices, payments, and basic expense reporting
Maintaining the order and aesthetics of the office and finding practical and creative solutions within the available budget
Supporting the organization of internal events, meetings, gifts, and company merchandise
Handling organizational and logistics-related tasks such as business trips, bookings, deliveries, and shipments
Gradually getting involved in onboarding new employees, benefits administration, and insurance-related processes
What we expect from you:
At least 1 year of experience as an Office Manager, Office Administrator, Administrative Manager, or in a similar administrative or service-oriented role.
Confident knowledge of Google Workspace and Microsoft Office.
Proficiency working with Excel / Google Sheets, numbers, expense tracking, and basic reporting.
Ability to manage several tasks at the same time, prioritize them effectively, and pay attention to important details.
Strong communication skills and the ability to interact professionally with colleagues, vendors, contractors, and partners.
A proactive mindset: you notice what needs attention and are ready to look for solutions independently.
Understanding the principles of organizing a comfortable environment and aesthetics, and knowing how to optimize budget spending
Willingness to take on new responsibilities and gradually expand your area of expertise.
Will be a plus:
Experience organizing internal events.
Experience organizing business trips.
Experience working with HiBob or other HR systems.
Experience in industries with high service standards, such as IT, beauty, healthcare, hospitality, or similar environments.
Recruitment process:
Interview with a recruiter → Technical Interview → Test Task → Final Interview → Reference Check → Offer
What we offer:
Mental and Physical Health: we care about your well-being, so JATAPP provides full medical insurance
Benefits Cafeteria: choose what works best for you, including sports, food delivery, and other available options
Knowledge Sharing: we regularly get together to discuss trends, share insights, and learn from each other
Personal Equipment Policy: we provide a MacBook and everything you need for comfortable and efficient work
Learning and Development Opportunities: we support professional growth and compensate for relevant learning, professional development, and English courses.
Community of Like-Minded People: you will work with people with whom you can not only build great things but also enjoy spending time together
Creative Freedom: we encourage initiative, new ideas, and a creative approach to work
Legal & Finance Support: our legal and finance specialists are available to help with relevant questions when needed
Time-off Policy: 20 working days of paid vacation per year, 5 sick days without a medical certificate, unlimited sick leave with a doctor’s note, 3 personal days, and additional days off for special occasions
