Office Manager (Kyiv)

We are JATAPP, an IT company creating products used by millions of people worldwide.

We are opening a new office in Kyiv and looking for an Office Manager who will help us create a comfortable, stylish, and well-organized space for the team.

This role is a great fit for someone who enjoys keeping things in order, notices the small details, can handle multiple tasks at once, and does not wait for instructions when something can be improved.

Why is this role interesting?

• You will join us at the stage of launching a new office and will be able to influence how the space and daily processes are organized.

• You will have a high level of autonomy in administrative and organizational matters.

• From day one, you will receive support and knowledge transfer from a colleague who already knows our internal processes well.

• Over time, you will be able to expand your scope and get involved in HR administration areas such as onboarding, benefits, insurance, and other internal processes.

• We are open to initiatives and improvements, so there will be plenty of room to suggest your own ideas and make processes more convenient and efficient.

Key responsibilities:

• Ensuring smooth daily office operations and creating comfortable working conditions for the team.

• Organizing office purchases and managing supplies, equipment, and everything needed for day-to-day operations.

• Coordinating contractors and vendors, including cleaning, deliveries, repairs, technical maintenance, and other office services.

• Communicating with the business center administration and handling invoices, payments, and basic expense reporting.

• Maintaining the order and aesthetics of the office and finding practical and creative solutions within the available budget.

• Supporting the organization of internal events, meetings, gifts, and company merchandise.

• Handling organizational and logistics-related tasks such as business trips, bookings, deliveries, and shipments.

• Gradually getting involved in onboarding new employees, benefits administration, and insurance-related processes.

What we expect from you:

• At least 1 year of experience as an Office Manager, Office Administrator, Administrative Manager, or in a similar administrative or service-oriented role.

• Confident knowledge of Google Workspace and Microsoft Office.

• Comfortable working with Excel / Google Sheets, numbers, expense tracking, and basic reporting.

• Ability to manage several tasks at the same time, prioritize effectively, and pay attention to important details.

• Strong communication skills and the ability to interact professionally with colleagues, vendors, contractors, and partners.

• A proactive mindset: you notice what needs attention and are ready to look for solutions independently.

• A good sense of order and aesthetics, with the ability to create a comfortable workspace within a defined budget.

• Willingness to take on new responsibilities and gradually expand your area of expertise.

Will be a plus:

• Experience organizing internal events.

• Experience organizing business trips.

• Experience working with HiBob or other HR systems.

• Experience in industries with high service standards, such as IT, beauty, healthcare, hospitality, or similar environments.

Work format:

Office: a modern business center in the heart of Kyiv, with convenient access from different parts of the city, around a 10-minute walk from Olimpiiska / Universytet metro stations.

Work format: full-time, office-based, 5 days a week.

We offer a flexible start to the working day, with arrival at the office by 10:00.

Recruitment process:

Interview with a recruiter → Technical Interview → Test Task → Final Interview → Reference Check → Offer

The test task will be practical. We want to understand your approach to organization, attention to detail, prioritization, and basic work with numbers.

What we offer:

• Mental and Physical Health: we care about your well-being, so JATAPP provides full medical insurance.

• Benefits Cafeteria: choose what works best for you, including sports, food delivery, and other available options.

• Knowledge Sharing: we regularly get together to discuss trends, share insights, and learn from each other.

• Personal Equipment Policy: we provide a MacBook and everything you need for comfortable and efficient work.

• Learning and Development Opportunities: we support professional growth and compensate for relevant learning, professional development, and English courses.

• Community of Like-Minded People: you will work with people with whom you can not only build great things but also enjoy spending time together.

• Creative Freedom: we encourage initiative, new ideas, and a creative approach to work.

• Legal & Finance Support: our legal and finance specialists are available to help with relevant questions when needed.

• Time-off Policy: 20 working days of paid vacation per year, 5 sick days without a medical certificate, unlimited sick leave with a doctor’s note, 3 personal days, and additional days off for special occasions.